Calls

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Make personal or group calls in YuChat. All calls support two modes:

Locked — Only invited participants can join. Not visible in the workspace Calls section. Recording and transcript are private to participants.

Unlocked — Any workspace member can join. Visible to everyone in the Calls section. Recording and transcript are private to participants.

Personal Calls

Start a personal call from:

• Quick Actions panel — Click Start Personal Call, select colleagues, click Call

• Address Book — Go to Contacts, find a colleague, click Call

• Channel chat — Click a profile photo, then click Call in the profile card

Group Calls

1. Click Start Personal Call in the Quick Actions panel
2. Select multiple colleagues
3. Click Call

Scheduled Calls

The Scheduled Calls section lets you organize and manage upcoming calls.

Features:

• View upcoming calls by today, week, month, or year
• Create and edit scheduled calls
• Export to ICS format for Outlook, Google Calendar, etc.

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Scheduled calls start automatically at the set time—the server handles it. Participants receive a notification and can join.

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Per the role model:

• Owners/Administrators — Can schedule channel calls and personal calls
• Members — Can only schedule personal calls

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To schedule a call:

1. Go to Scheduled Calls
2. Click
3. Enter a call name
4. Select type:
   • Channel Call — Choose the channel (Administrators/Owners only)
   • Personal Call — Select participants
   tip

   Enable Hide Call to make it private

5. Set date and time
6. (Optional) Enable Repeat for recurring calls
7. Add a description
8. Click to save

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To edit a scheduled call:

1. Find the call in the list
2. Click to open it
3. Click
4. Make changes and click

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Call Links

Personal Call Link

Share your personal call link:

1. Go to My Calls
2. Open the Call by Link tab
3. Copy and share the link

When someone clicks it, you'll receive the call.

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Anyone with the link can join, even without a YuChat account.

Call Rooms

A call room is a dedicated space for regular or one-time meetings, accessible via a permanent link.

Features

• Create rooms within a workspace
• Add descriptions for clarity
• Set access levels:
  • Public — Visible to all workspace members
  • Private — Only visible to current participants; join via link only
• Shareable link

Creating a Room

1. Go to My Calls
2. In the Call by Link tab, click Create Room
3. Add a description and select Public or Private
4. Set link expiration: 1 day, 7 days, 30 days, or Permanent
5. Choose Room Access:
   • All (including guests) — Anyone, even without YuChat. Great for webinars.
   • Registered Users — YuChat account required. Basic identity verification.
   • My Organization — Your company only. For internal meetings.
   • My Workspace — Current workspace only. Most restrictive.
6. Click Create
7. Copy and share the link

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Room creators won't receive notifications when calls start, but can see active calls in Calls.

Joining a Room

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You need the link to join. Only share it with intended participants.

Click the link shared by the room creator or someone with access.

Managing Rooms

From the room list in My Calls:

• Enter — Join or start a call
• Delete — Remove the room (link becomes invalid)
• Edit — Change settings
• Copy Link — Share with participants
• Close — Close the panel (room stays active)

Editing a Room

1. Go to My Calls
2. Click the room in the Rooms section
3. Click Edit
4. Update settings and click Save

Use Cases

Permanent Project Room Create a room like "CRM Project Room" with a saved link. Team members join anytime without searching for the right chat.

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External Participants For meetings with clients or candidates: create a room, send the link—they connect via browser without installing YuChat.

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Irregular Meetings For meetings that happen as needed: create a room like "Reports Discussion" and use the same link whenever needed.

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Cross-Team Collaboration For people across different channels: create a room like "Frontend/Backend Sync" to gather specific team members.

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Document Coordination Need to review a document with multiple departments? Create a room like "Quarterly Report" and everyone joins via one link.

FAQ

Can I invite people without YuChat? Yes, they can join via browser.

Can I reuse rooms? Yes, the link stays active until you delete the room.

How are rooms different from regular calls? Rooms have permanent links and don't require participants to be in the same workspace.

Public Calls

Join any public call in your workspace from the Calls section at the bottom of the main menu. Click Join to enter.

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Call Controls

The control panel appears during every call:

Main controls

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• Microphone |
• Speaker | — Control background music and participant audio
• Camera |
• Screen share |
• Invite — Add participants
• Raise hand — Signal you want to speak
• React — Send emoji reactions
• Chat — Open text chat (fullscreen mode only)
  tip

  Toggle fullscreen with

• Settings :
  • Visual effects
  • Picture-in-Picture
  • Switch camera/microphone/speaker
  • Leave or end call

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Permissions by Role

Roles:

• Initiator — Call creator with full access
• Workspace member — Extended rights
• YuChat user — Has an account but not in this workspace
• Guest — External user via link

All Participants

• All control panel features
• Request camera/microphone — Hover over a participant, click

Initiators and Workspace Members

• Change call mode — Locked or Unlocked
• Invite participants — Via or external link
• Change call name
  info

  Call names are auto-generated by AI based on discussion topics. Edit them after the call in Call Recordings.

Initiator Only

• End call for everyone — In the Leave menu
• Remove participant — → Remove Participant
• Mute participant — → Turn Off Camera or Turn Off Microphone
• Transfer ownership — → Make Administrator

Call Recordings

Access recordings and transcripts in Call Recordings.

Recording is automatic. Paid plans can toggle recording during calls. Transcripts are available immediately after.

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You can only access recordings for calls you participated in, or channel calls where you're a member.

Viewing Recordings

1. Go to Call Recordings
2. Select a recording and click

Meeting Notes

AI generates a summary of key topics for each call.

1. Go to Call Recordings
2. Hover over
   Meeting Notes

   

   

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Any participant (or anyone with recording access) can edit the notes.

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Notes are shared across all participants.

Sharing Recordings

1. Go to Call Recordings
2. Select a recording and click (or right-click)
3. Copy and share the link

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Anyone with the link can download the recording, transcript, and notes.

Transcripts

1. Go to Call Recordings
2. Find the recording
3. Click View Transcript

You can save transcripts as PDF via Download Transcript.

Picture-in-Picture

Continue calls in a compact window while using other apps.

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Configure in Settings → Calls

To enable:

1. Open Settings in the control panel
2. Select Picture-in-Picture

Available controls:

• Microphone toggle
• Camera toggle
• Raise hand
• Exit Picture-in-Picture

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The window stays on top, can be moved and resized, and supports instant return to fullscreen.

Screen Sharing

1. Click (or → Show Screen on mobile)
2. Choose:
   • Tab — Browser tab only
   • Window — Any application
   • Full Screen — Entire display

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Mobile: Allow screen capture when prompted. Rotate horizontally and tap the shared area for fullscreen viewing.

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Tips:

• Grant permissions when prompted
• Close unnecessary tabs for better performance
• Hide sensitive data before sharing

Zoom controls during screen share:

• Scroll to zoom in/out
• Drag to pan
• Use + / - buttons in the corner

Audio Sharing

Share your screen with audio (Chrome web app only).

1. Click during a call
2. Enable
   Also share tab audio

   

   
3. Select Tab, Window, or Full Screen

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Limitations:

• Chrome only
• Windows: Share audio from tab, window, or entire system
• macOS: Tab audio only